Job Description

Administrative Assistant HR & Office Support

We are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our HR and business operations teams. This role is ideal for someone who thrives in a fast-paced environment and enjoys being the first point of contact for employees and visitors. The Administrative Assistant will manage front desk operations, assist with HR-related processes, and ensure smooth day-to-day administrative functions across the organization.

Qualifications

• High School Diploma or GED required; Associate or Bachelor's degree in HR preferred.
• Minimum of 3 years of administrative or office support experience (with some HR preferred).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and email communication.
• Strong Excel skills for data entry and reporting.
• Excellent organizational, calendar management, and planning abilities.

Work Environment

• Based at the front desk in a modern facility.
• Flexible schedule; typical hours are 8:00 AM 5:00 PM.
• Collaborative, team-oriented culture with opportunities to support HR and compliance initiatives.

Key Responsibilities

• Front Desk & Visitor Management: Greet and assist visitors professionally, manage sign-in procedures, and ensure compliance with ITAR and safety protocols.
• HR & Compliance Support: Assist with onboarding tasks such as creating security badges, assigning access, and scheduling required safety training. Maintain accurate records for compliance programs.
• Administrative Support: Provide support to HR and leadership teams, including scheduling meetings, coordinating travel, preparing reports, and handling correspondence.
• Event Coordination: Help organize company events, All Hands meetings, and employee engagement activities.
• Office Operations: Manage mail distribution, order office and breakroom supplies, and maintain inventory.
• Data Entry & Reporting: Perform accurate data entry for HR and safety systems, generate reports, and assist with key metric tracking.
• Backup Support: Serve as backup for Facilities & Safety reporting and attend daily meetings when needed.

Job Type & Location

This is a Permanent position based out of Schaumburg, IL.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Schaumburg, IL.

Application Deadline

This position is anticipated to close on Dec 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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